Pro-rata annual leave calculator

How this calculator works

It counts the days the person was employed during the leave year, divides by the number of days in that year, and applies the share to the full entitlement. The result is rounded to the nearest half day, which is how most leave policies count.

For example, someone who joins on 1 July in a leave year that runs from January has been employed for 184 of 365 days, so on a 15-day entitlement they earn 7.5 days for that first year.

What the law says about leavers

• Ghana: a worker whose employment ends is entitled to annual leave in proportion to their service in that calendar year (Labour Act, section 30), unless they were dismissed in circumstances that allowed dismissal without notice.
• Nigeria: for workers covered by the Labour Act, someone who leaves after six to twelve months' service is owed a proportionate payment (section 18). For staff outside the Act, follow the contract.

Read the full rules in our guides to leave in Ghana andleave in Nigeria.

Questions we often hear

Do weekends count?

The calculation uses calendar days to work out the share of the year, and applies it to an entitlement measured in working days. That's the usual way to pro-rate, and it treats everyone the same whatever their work pattern.

Should we round up or down?

Rounding to the nearest half day is common. Some employers always round up in the employee's favour. Pick one rule and use it every time.